Helpers draft and stage; nothing reaches a client without you. Routines ping your phone when they run, so the failure signature is silence, a missing ping at its expected time. A healthy board stays quiet.
| Morning | |||||
| 6:30a | Morning brief: showings, deadlines, three follow-ups The day's opening picture: today's showings, every escrow deadline inside two weeks, and the three follow-ups most likely to become business, waiting on your phone before coffee. |
Chief of Staff | Mon-Sat | Wed 7/29 6:30a | on time |
| 7:00a | Market note for the farm Plain English, one neighborhood One Monday note in plain English: what listed, what closed, and what it means for your neighborhood. Ready to forward to your farm and your active clients. |
Market Watch | Mon | Mon 7/27 7:00a | on time |
| 7:10a | Sphere touches for the week, staged Birthdays, anniversaries, check-ins Monday morning it stages the week's birthdays, home anniversaries, and overdue check-ins as drafts in your voice. You approve the batch in one pass. |
Sphere Concierge | Mon | Mon 7/27 7:10a | on time |
| Midday | |||||
| 9a / 1p / 5p | Lead inbox sweep, replies in minutes Instant reply runs around the clock Three times a day it sweeps every lead source, sorts hot from cold, and stages the replies. The instant first-response runs around the clock on its own. |
Front Desk | Daily | Tue 7/28 5:00p | on time |
| 10:00a | Escrow deadline check, every file Every open escrow checked against its timeline daily. Anything due inside five days gets the next step drafted and a ping to your phone. |
Transaction Tracker | Mon-Sat | Tue 7/28 10:00a | on time |
| 2:00p | New inventory matched to active buyers New listings matched against every active buyer's short list each afternoon. Matches arrive as a draft text to the buyer, ready for your send. |
Market Watch | Daily | Tue 7/28 2:00p | on time |
| Evening | |||||
| 8:30p | Open-house sign-ins become follow-up drafts Same night, while the visit is warm Saturday and Sunday nights it reads the sign-in sheet and drafts a personal follow-up for every visitor, referencing what they actually said at the door. |
Open House Follow-up | Sat + Sun | Sun 7/26 8:30p | on time |
| 9:00p | Day wrap: what moved, tomorrow's first call The evening close: what moved today across buyers, listings, and leads, plus tomorrow's first call already decided. The day ends with the next day started. |
Chief of Staff | Mon-Sat | Tue 7/28 9:00p | on time |
| Weekend and monthly | |||||
| 4:00p | Review asks for the week's closings Timed three days after keys Friday afternoon it checks the week's closings and stages a review ask for each, timed three days after keys, written like you and not like a survey robot. |
Review Requests | Fri | Fri 7/24 4:00p | on time |
| 7:00p | Week ahead: escrows, opens, and the three that need you Sunday evening it lays out the week: every escrow milestone, both open houses, and the three items only you can do. Monday starts decided. |
Chief of Staff | Sun | Sun 7/26 7:00p | on time |