Free AI tools from my own business
Seven free tools from my own business, to stay on top of email, turn post comments into leads, check what I send, and get more out of AI.
Seven free tools
The Email Kit runs in the Claude app on your computer (Python only for the optional Wake Gate). The other six use Claude Code, Claude's tool for working with files on your computer; each guide walks you through it. Wake Gate, Auto-Handoff and YouTube Brief also use Python.
Sorts your email and walks you through it one at a time with drafts to review.
Needs Claude on your computer, connected to your Gmail. Setup: Moderate
Someone comments a keyword on your reel, gets your link by DM, signs up, and lands in your CRM and on your email list.
Needs a website with serverless functions (Vercel shown), GoHighLevel, and Claude Code. The DM automation step is done in your browser. Setup: Technicalor I can set it up for you
Your AI stays off until the email you care about shows up, so it is not using your AI plan to check all day.
Needs Python, a small program on your computer. Gmail checks also need a Google connection. Setup: Technicalor I can set it up for you
Long AI chats get slow and use up your plan. This starts a fresh chat that picks up where you left off.
Needs Claude Code and Python on your computer. Setup is in the guide. Setup: Moderate
Checks numbers against sources before you send them.
Needs Claude Code on your computer. Setup: Easy
Turns a video transcript into a short brief with a clear verdict.
Needs Claude Code, Python and a video with captions. Setup is in the guide. Setup: Moderate
Uses a second AI to compare your work with a real example and help improve it.
Needs Claude Code and a second AI reviewer. The guide explains the setup. Setup: Easy
Email Kit
One email at a time.
A draft in your voice.
Stop missing customer emails.
It watches for mail, sorts what matters and keeps track of follow-ups. Then you work through one email at a time, from your desk or phone, with a draft you can review.
Drafts only. Nothing in this kit sends email. You read and you send.
Example, with made-up names
01 / 05
A free script keeps an eye on your inbox. The AI only wakes up when real mail arrives.
02 / 05
See who replied, what needs an answer, who you are waiting on and what you promised. Quiet threads get a polite nudge drafted after two business days.
03 / 05
Each email comes with a short summary and a draft reply. Say “next” when you are done.
04 / 05
“Shorter.” “Warmer.” “Next.” Your computer does the work, so it needs to be on.
05 / 05
It learns how you write from your own sent emails, so drafts sound like you, not a robot.
A safety net, not a guarantee. It drafts. You decide what to send.
Follow each included setup guide. Start with Voice Profile, the writing-style guide, then Inbox Triage, Reading Desk, optional Wake Gate, then phone access. Use Wake Gate or scheduled triage, not both. Follow-up tracking sees the connected account and may miss a reply sent elsewhere.
Already inside the Email Kit. Download separately only if you want one piece.
Reel to Funnel
Post a reel that says "Comment GUIDE." Everyone who comments gets your link by DM. When they sign up, they land in your CRM with tags and on your email list, automatically.
The page, the signup sync and a checklist to test it are automated. Publishing the reel and the GoHighLevel DM workflow still take a few clicks from you.
Saves you from answering every comment by hand and copying emails into your list.
Example, fictional data
@sam.bakes commented GUIDE
DM sent: "Here is the guide: yourdomain.com/guide"
Page opened: yourdomain.com/guide
Sam signed up. Tagged guide-optin, social-media
Added to your email list. "Nothing sent until you set it up."
Needs a website with serverless functions (Vercel shown), GoHighLevel, and Claude Code. The DM automation step is done in your browser. Setup: Technicalor I can set it up for you
Wake Gate
“I pay for AI that sits there checking for nothing.”
Wake Gate
Your AI stays off until the email you care about shows up, so it is not using your AI plan to check all day.
Saves you from paying attention to an inbox all day, and saves your AI plan from checking it for nothing.
Example
The workflow you set up starts for that one email. Gmail access is read-only.
Auto-Handoff
Long AI chats get slow and use up your plan. This starts a fresh chat that picks up where you left off.
Saves you from re-explaining a long project to the AI every time a chat gets slow.
Example
In my own Claude Code logs for one day (Oct 16, 2026), 97% of recorded tokens were the AI re-reading context it already had, and my four long chief-of-staff sessions made up 68% of the day's total.
Recorded tokens from local logs, not billed cost.
Fact Check
It checks numbers against sources it opens and flags what it cannot back up. You review the result before sending.
Example
Claim in the draft
The workshop starts at 10:00.
Corrected draft
The workshop starts at 11:00.
Source opened: sample event sheet
Start time: 11:00.
Use the corrected time after reviewing the source.
YouTube Brief
Paste a YouTube link. It reads the transcript and gives you a short brief with a verdict.
The two minutes is reading time. If captions are unavailable, it tells you.
From the sample video:
Group questions
Draft answers
Review exceptions
Example
Verdict: Worth a demo.
Useful for repeated questions, with review still needed.
Gauntlet Loop
“This one has to be excellent, not just done.”
Gauntlet Loop
One AI makes it. A second AI compares it to a real example you pick, and it improves for up to three rounds.
A powerful solution for your business.
Second AI, compared with your real example: Too vague. Name the work and the next step.
Example
Turn customer questions into drafts you can review.
Method adapted from RoboNuggets (Jay E), technique by Matt Shumer. CC BY 4.0.
Beyond the seven
More workflows from my own business. These are not downloads. Ask me about any of them.
Social
Flags slide text that looks small, crowded or overlapping on a phone.
Social
Connects a comment keyword to a page link sent by direct message.
Social
Turns raw clips into short videos with captions for you to review.
Social
Cuts a long talking video into short clips with clear captions.
Social
Makes a short recap from your event photos and clips.
Social
Drafts a weekly email from your work for you to review.
Social
Turns a video, article or course into steps you can use or teach.
Efficiency
Helps decide which tasks to automate, delegate or stop doing.
Efficiency
Suggests which AI model and effort level fit each kind of work.
Efficiency
Compares independent AI research and flags disagreements.
Efficiency
Compares competitors’ offers with sources so you can spot gaps.
Efficiency
Records what you approved so your AI can refer to it next time.
Automations
Totals daily AI usage from local logs and flags the biggest uses.
Automations
Finds messages that match your rules and puts them in a digest.
Automations
Lists free resources mentioned in a creator’s recent videos.
Automations
Retrieves available YouTube captions for the AI to read.
Other
Collects requests on a board where you can choose the next action.
Other
Sends a short completion notice when a requested job finishes.
Other
Uses an incoming event to log work and draft a follow-up for review.
Other
Connects an event QR code to a scheduling page and drafted follow-up.
Want one set up for yours? Book a call.
Three steps
Choose a tool above and unzip the download.
It walks you through the setup for that tool.
Open Claude and ask something like “triage my inbox”.
For the full email system, start with the writing-style guide. Auto-Handoff has extra setup in its guide.
I'm Joshua Sun. I build AI systems for small businesses with Claude Code, and I use every tool on this page in my own business.
One more thing
I set these up so they actually get used.
